6. Electronic Tool
6.1 The service provider will be expected to have an electronic tool which will be used to manage the whole process. The provision of electronic reports pertinent to the service required and its ability to deliver key services is compulsory as per specifications provided below. (Schedule 4)
The electronic tool which manages, inter-alia:-
textbooks requirements and budget tracking;
consolidation of publisher orders;
tracking of deliveries;
textbook retrieval and retention
Analysis and reporting
6.1.1 Catalogue, Data information and Reporting
18.104.22.168 Catalogue items as determined and approved by the Department.
22.214.171.124 Capturing of enrolment per grade and school against items ordered.
126.96.36.199 Analysis of catalogue distribution at various levels that is Ward, Circuit, District, and school levels.
6.1.2 Requisition information and Reporting
188.8.131.52 On-time Analysis of requisition submission per school
184.108.40.206 Quality assurance on requisition errors and corrections
220.127.116.11 Requisition detail against learner-textbook coverage
18.104.22.168 Provincial requisition detail on per-item spend.
6.1.3 Textbook Retrieval and Retention; Coverage and Inventory Reporting
22.214.171.124 Maintenance of periodic electronic inventory per school.
126.96.36.199 Provide coverage data per subject per grade for each school duly consolidated to District and Provincial levels
188.8.131.52 Indicate coverage patterns; gap analysis and cost implications for coverage scenarios
184.108.40.206 This module of the electronic tool must have capturing capabilities to capture retention data at the end of each year. Capturing shall be for the account of the managing agent.
220.127.116.11 The inventory data must update with deliveries made to each school and retention data captured at the end of the school year.
18.104.22.168 Reports shall also serve to include updated top-up requisition forms and annual inventory records for each school.
6.1.4 Financial Information and Reporting
22.214.171.124 Capturing of budgets per school.
126.96.36.199 Indicate spending patterns when budgets are exhausted by way of reports that are on time.
188.8.131.52 Consolidation of financial information at various levels that is schools, Ward, Circuit and District.
184.108.40.206 Provide spend analysis at various levels.
6.1.4 Delivery Status Reports
220.127.116.11 On time delivery status of LTSM items at the level of the school indicating requisition value, order value, percentage delivered, value delivered outstanding deliveries and balance of LTSM
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I have read the modules that indicated in description. 1. Could you please tell the gist in your own words? 2. Do you have elaborated documented requirement for all modules?