Innovative Administrative Assistant

Our family-friendly nonprofit organization is currently seeking an ambitious, creative and innovative Administrative Assistant. Organizational ability is a must. Candidates who are able to switch between duties with ease will be successful. He or she will perform the required administrative duties for the department ESSENTIAL FUNCTIONS/DUTIES : Provide clerical support Order marketing promotional items and office supplies for the department, and manage and track inventory. Answer the department phone and be responsible for coverage during business hours 8:00am-4:30pm Collect and distribute interoffice mail Support the department maintenance of all lists especially membership data, by providing data entry, data clean up, list creation, removal requests, and management for campaigns Support events with shipment and packing of sales and marketing materials, help to execute local special events Updates job knowledge by participating in educational opportunities. Perform other duties as assigned. JOB QUALIFICATIONS : Knowledge, Skills, Abilities : Ability to manage simultaneous, detail-oriented projects with multiple deliverables and stakeholders, in detail and on deadline. Ability to manage complex tasks and clerical duties to completion Ability to implement and maintain effective processes for all projects and deliverables High level technical skills required including advanced proficiency in Microsoft Office products, particularly Excel, PowerPoint and Word; and database experience. Knowledge of general office practices, procedures, and equipment Strong attention to detail and exceptional organizational skills including an ability to multitask and organize time productively Solid verbal and written communication skills including being articulate and able to understand instructions; Spanish fluency desired. Strong interpersonal skills and capability to develop and sustain positive and productive internal and external relationships Accountable and achievement orientated Demonstrate analytical skills and self-starting ability and capability to work independently High level of professionalism Team player with a positive attitude